Privacy Policy

Comprehensive privacy practices for lexopoly.com, LocalTranscribe, and QuoteCreator. Your privacy and data security are fundamental to everything we build.

Last Updated: April 29, 2026
Effective Date: October 11, 2025

Product Privacy Navigator

Quick jump to privacy practices for each product:

📊

Website Privacy

lexopoly.com data practices

🎙️

LocalTranscribe

Desktop transcription software

📋

QuoteCreator

Mobile estimate app

1. Overview

Lexopoly Inc. ("we," "us," or "our") operates three products: our marketing website (lexopoly.com), LocalTranscribe (desktop transcription software), and QuoteCreator (mobile estimate app). This Privacy Policy explains how we collect, use, and protect information across all our products and services.

Privacy-First Design

All products built with privacy as a core principle, not an afterthought.

GDPR Compliant

Full compliance with EU data protection regulations across all products.

Minimal Data Collection

We only collect what's essential for functionality and service delivery.

No Data Selling

We never sell, rent, or trade your personal information to third parties.

📊 Website (lexopoly.com) Privacy Practices

What We Collect

Analytics & Tracking

Google Analytics 4 (GA4): We use GA4 to understand how visitors use our website. This includes page views, session duration, and navigation patterns.
UTM Tracking Parameters: We track campaign attribution (utm_source, utm_medium, utm_campaign, utm_content, utm_term) to measure marketing effectiveness.
IP Addresses: Automatically anonymized in GA4 for privacy protection.
First-Touch & Last-Touch Attribution: We store attribution data in your browser (localStorage/sessionStorage) to understand conversion paths.

Form Submissions

When you submit forms on lexopoly.com, we collect:

Contact Form: Name, email, message content (via Formspree)
Demo Request: Name, email, company (optional), message (via Formspree)
Signup Form: Name, email, intended use (via Formspree)

What We Don't Collect

No advertising tracking pixels or third-party ad networks
No cross-site tracking cookies
No sale of visitor data to data brokers
No personally identifiable information without explicit consent

Cookies & Analytics

How we use cookies on the website

We use first-party analytics cookies to understand aggregate site usage (page views, navigation patterns, campaign attribution). We do not use advertising cookies, cross-site trackers, or sell visitor data. You can decline cookies via your browser settings or analytics-blocking extensions, and the website will continue to function normally.

EU/UK visitors: this analytics processing is conducted on a legitimate-interest basis under GDPR Article 6(1)(f), with data minimization measures (IP anonymization, no cross-site tracking, no advertising use, limited retention).

Third-Party Services

Formspree: Form submission handling (contact, demo, signup forms)
Google Analytics 4: Website analytics with IP anonymization
GitHub Pages: Website hosting and content delivery

🎙️ LocalTranscribe (Desktop Software) Privacy

🔒 Core Privacy Principle: LOCAL PROCESSING

LocalTranscribe processes all audio and transcription data locally on your computer. Your sensitive conversations, legal discussions, and confidential audio never travel to our servers or any cloud service.

What We Collect

Account Information

Email address (required for account access)
Name (for billing and customer service)
Company information (optional, for business accounts)
Password (encrypted and stored securely)

Billing Information

Billing address
Payment method information (processed by Stripe)
Transaction history and invoices

Usage Analytics (Anonymized)

Number of transcriptions processed (not the content)
Software version and performance metrics
Feature usage patterns (which features are used, not what data is processed)
Error logs and crash reports (containing no personal audio data)

What We DON'T Collect

❌ Audio files - never uploaded to our servers
❌ Transcription content - stays on your device
❌ Sensitive professional data (legal, medical, journalistic)
❌ Client information from your transcriptions

Professional Privacy Benefits

Attorney-Client Privilege: Protected by design - no cloud exposure risk
HIPAA Compliance Support: Local processing supports healthcare privacy requirements
Confidential Sources: Journalists can protect source identity completely
Government Security: Meets strict data handling requirements

Data Security

Encryption in transit (TLS/SSL) for all account data transmission
Encryption at rest for stored account data
Secure password hashing using industry best practices
Multi-factor authentication options

📋 QuoteCreator (Mobile App) Privacy

What We Collect

Account Data

Email address (for account access)
Name (for personalization and support)
Optional profile information

Billing Information

One-time payment of $12.99 (processed via Google Play/App Store)
Payment method handled by platform payment processors
Transaction receipts and purchase history

Clio Integration (Optional)

Clio OAuth credentials (encrypted, user-initiated)
Matter and contact sync data (only when enabled)
Integration usage metrics

App Usage Analytics

Feature usage patterns (anonymized)
App performance metrics
Error logs and crash reports

What We DON'T Collect

❌ Quote/estimate content - stays on your device
❌ Client information from your quotes
❌ Financial data beyond billing
❌ Location data or device identifiers

Offline-First Architecture

Privacy by Design: Offline-First

QuoteCreator works completely offline. Your quotes, client data, and estimates never leave your device unless you explicitly choose to sync with Clio or export data.

Clio Integration Privacy

Clio sync is completely optional - app works fully without it
OAuth credentials stored encrypted on your device
You control what data syncs to Clio
Can disconnect Clio integration at any time

5. Shared Privacy Practices

The following practices apply to all Lexopoly products:

5.1 GDPR Compliance

Full compliance with EU General Data Protection Regulation
Data minimization - we only collect what's necessary
Lawful basis for processing (consent, contract, legitimate interest)
Regular privacy impact assessments

5.2 Data Security Standards

Encryption in transit (TLS/SSL) for all data transmission
Encryption at rest for stored data
Regular security audits and penetration testing
Secure password hashing (bcrypt/Argon2)
Multi-factor authentication support

5.3 No Data Selling

We never sell, rent, or trade your personal information to third parties. Your data is yours, not a product.

5.4 Limited Third-Party Sharing

We only share data with essential service providers:

Payment Processors: Stripe, Google Play, Apple App Store (for billing only)
Email Service: Transactional emails only (account notifications, support)
Analytics: Google Analytics 4 (website only, with IP anonymization)
Form Handling: Formspree (website contact/demo/signup forms)

6. Your Rights

You have comprehensive control over your data across all Lexopoly products:

6.1 Access Your Data

View all data we have about you
Download your data in portable format (JSON/CSV)
Request detailed data reports

6.2 Delete Your Data

Delete your account at any time
Request deletion of specific information
Cancel subscriptions with no penalty
30-day data retention after account deletion (for dispute resolution)

6.3 Export Your Information

Export account data in machine-readable format
Port your data to other services
LocalTranscribe: All transcription data already on your device
QuoteCreator: Export quotes as PDF, CSV, or JSON

6.4 GDPR Rights (EU Users)

If you're in the European Union, you also have the right to:

Object to processing of your personal data
Restrict processing under certain circumstances
Lodge a complaint with your local data protection authority
Withdraw consent for data processing
Data portability (export in structured format)

Exercise Your Rights

To exercise any of these rights, contact us at privacy@lexopoly.com or use the data controls in your account settings. We'll respond within 30 days.

7. Contact Information

Privacy Officer

Email: privacy@lexopoly.com
Company: Lexopoly Inc.
Response Time: Within 30 days

7.1 Questions and Concerns

If you have questions about this Privacy Policy or our data practices, please contact us. We're committed to addressing your concerns promptly and transparently.

7.2 Data Protection Requests

For requests related to your personal data (access, correction, deletion), please include:

Your full name and email address associated with your account
Specific details about your request
Which product(s) your request applies to
Any supporting information to verify your identity

7.3 Security Issues

If you discover a security vulnerability, please report it to security@lexopoly.com. We take security reports seriously and will respond promptly.

7.4 Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes:

We'll update the "Last Updated" date at the top
We'll notify you of significant changes via email
Changes take effect 30 days after notification